Provide an official document to a student

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You can offer an official document (such as a transcript or grade report) to one of your student contacts at any time, even before they have requested it. The student then receives a notification of the document offer, and can choose to either accept or decline it.

Key Concepts

When selecting a document on the New Official Document modal, you can only choose document types that the student has not yet requested or received from another MyCoalition user.

A student must already be your contact on MyCoalition to be able to offer a document. See this article for more about adding contacts.

 1. Navigate to your Students page.

2. Select a student and click or tap their name to go to their Student Details page.

3. On the Documents tab, scroll down (below the list of documents already in progress or complete) to the heading "Looking for other documents...?" Click or tap Show More.

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4.  Select which document you want to provide, and click or tap Start.

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4. Click or tap Continue.

5. When asked to confirm, click or tap Continue.

NOTE:  For a recommendation, because you are providing it rather than waiting until it is requested from you, the student does not have a chance to agree to waive FERPA rights. Therefore any recommendation you offer using this method does not have the student's right to view it waived.

6. Search for the student's high school, and select the correct school. If the high school doesn't come up in your search results, select Other and enter it manually. 

7. Select Upload and upload the appropriate file from your hard drive.

8. Click or tap Attach File.

9. Click or tap Preview Submission, which opens  a preview pane so you can see the document you uploaded.

10. If all looks correct, click or tap Submit. Otherwise, select Edit to return to the previous page and choose a different file.

11. Once you've completed the steps above, the student will receive a notification and the provided  document will be in their locker. At that point, they can choose to accept or decline your provided document. See this article for more about the student's experience with an documents.

Key Concept

The provided document will be listed on your Documents page with a status of "Provided" until the student either accepts or declines it (at which point the status will reflect that).

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